Privacy Policy

Last updated 12 August 2026

What KidsMinistry.ai stores about you, who else sees it, and what you can ask us to do about it.

1. The short version

We store your name, your email address and whatever you tell us about your church. We keep what you generate. The briefs you write and the content we produce are sent to AI companies — Anthropic and OpenAI — because that is how the content gets made. Your card details never reach us. We do not sell anything about you, and there are no advertising or analytics trackers on this site.

And one thing people do not expect, so it is in the short version rather than in §8: closing your account does not delete what you generated. The account goes — your login, your details, your church profile and its branding. The lessons, games and object lessons stay in KidsMinistry.ai, no longer linked to you. §8 sets out exactly what goes and what stays, and the Terms of Use explain why.

2. What we store

Your account: Your name, your email address, and a hashed password. Nobody here can read your password.
Your church profile — all of it optional: Church name, logo, website, country and state or region, denomination, theological tradition, and any notes you add. This exists so generated content sounds like your church rather than like nobody's. The denomination, the tradition and your notes are read by the pipeline when a piece is written; the name and the logo are used for branding the documents you download.
What you generate: The brief you wrote, every version of the piece produced from it, the PDF and Word files, and any rating or note you leave on it.
What it cost us: For each generation we record the models used and what they cost, in order to meter lightbulbs and to know whether the product pays for itself. This is a record of a computation, not of you.
Ordinary web records: A session cookie so you stay signed in, server logs of requests, and — if you send feedback — the page you were on and your browser, so that nobody has to describe the problem twice. When the site itself goes wrong we record the error, the page it happened on and which account was on it, so that it can be fixed.
If you joined the waiting list: Your email address, where on the site you signed up, and the IP address the signup came from — that last one only so that an automated flood can be told apart from real people.

3. Your briefs and your content go to AI providers

This is the part people miss, so it is not in the small print.

To generate a piece, we send your brief — the topic, the scripture, the object, the age group, the length and your notes — to third-party AI providers, along with the draft text as it is written and edited. Your church's denomination, its theological tradition and the notes you wrote about what it teaches go with every one of those requests, because that is what makes a piece sound like your church. Today those providers are Anthropic and OpenAI. Which one handles which stage can change as we tune the pipeline.

Two things do not go: your church's name and your logo. Those are used for branding the finished document here, and they are never put in a request to a provider. Nor are your own name or email address.

In practice that means: anything you type into a brief or a church profile leaves our servers. If there is something you would not want a third party to hold, do not put it in one. In particular, do not put information about individual children — names, needs, family circumstances — into a brief. The service does not need it, and it would go to the same place everything else does.

We use these providers under their business terms rather than their consumer ones. We do not control what they do beyond those terms, and if we add or change a provider we will update this page.

4. Payments

Payment is handled entirely by Stripe, on Stripe's own pages. Card details never touch our servers — we never see them and could not store them if we wanted to. What we hold is a Stripe customer reference, which plan you are on and whether the subscription is active, so that the application knows what you are entitled to. Everything about the card itself — changing it, the invoices, cancelling — happens on Stripe's pages, not ours.

One thing worth knowing: KidsMinistry.ai bills through the same Stripe account as Kidology's existing business. If you have ever bought anything from Kidology, Stripe may already know you, and subscribing here can attach to the customer record you already had rather than making a new one. Inside our own application the two are kept apart — KidsMinistry.ai only ever reads the subscriptions belonging to its own plans, and cannot see what else you may have bought from Kidology. But it is one Stripe account, not two, and you would find both on one Stripe receipt trail.

5. Email

Email — verification links, password resets, and the invitation off the waiting list — is sent through Mailgun, which necessarily receives your email address and the contents of the message in order to deliver it. We do not run a marketing list.

6. Who else can see what you generate

Today, nothing you generate is visible to any other member. Your content is scoped to your account throughout the application. The people who can see it are you, and the small number of operators who run the service — who look at generations to fix faults, to judge quality and to pick out good examples, not for any other reason.

That is going to change, and here is the shape of the change before it happens rather than after. The Terms of Use give Kidology, Inc. a license to use and share generated content, including with other members, and building that is the plan: a library everybody contributes to is worth more than a private one. What has been decided —

a member may be shown a piece generated on another account, and may add it to their own and adapt it;
a shared piece is to render in the reader's church branding, not yours — your church's name and logo do not travel with it;
a piece may be marked as a good example, or made public — readable by anybody with the link and stamped with Kidology's branding rather than any church's.

None of that is built yet. When it is, this page changes with it, and it will be an announced change rather than a silent one.

Your church profile and your account details are not content, are not shared with other members, and are not part of any of the above.

7. Trackers

There are no advertising trackers, no third-party analytics and no cross-site tracking on this site. The only cookie that matters is the one that keeps you signed in.

8. Deleting your account — read this honestly

There is no self-service delete button yet. We are not going to claim there is one. Today, deleting an account is done by hand: email [email protected] from the address on the account and ask us to delete it, and we will confirm to you when it is done. Building it as a button you can press yourself is on the list, and this paragraph is what will be replaced when it is.

What we delete: the account, and every personal detail on it. Your login and password, your name, your email address, and the whole church profile — the church name, the logo, the website, the country, the denomination, the theological tradition and your notes. After that you cannot sign in, and nothing in the service carries your name, your email address or your church's branding.

What we do not delete: the content generated under the account. The lessons, games and object lessons stay in KidsMinistry.ai after the account has gone. They stay visible to the people who run the service, and can still be marked as good examples or made public.

What stays is no longer attached to you. Closing the account cuts the link between you and the content generated under it. What remains is the content itself, belonging to nobody — not a file with your name, your email address or your church on it.

Why, in plain terms. Generated content is jointly owned from the moment it is made — yours to use however you like, and ours to use and share under the license in the Terms of Use. That license does not expire when an account does. By the time somebody asks to leave, a piece may already have been shown to, adapted by or built on by other members, and withdrawing it would take something away from them rather than from us. We would rather print this than have you discover it.

Two honest caveats that have not changed. Backups roll off on their own schedule, so a copy can survive in a backup for a period after deletion. And material that has already been shared under the license in the Terms cannot always be pulled back out of somebody else's hands — which is one more reason that license is stated plainly rather than buried.

You can correct your name, email and church profile yourself, from Settings, at any time. If you want a copy of what we hold, ask at the same address and we will send it.

9. How long we keep things

We have not set a retention period, and it would be dishonest to print one. As it stands, your account and everything generated under it are kept indefinitely while the account exists — content is kept on purpose, so that a lesson you wrote two years ago is still there when you want it again. Generated content is then kept indefinitely after the account closes as well, for the reasons in §8.

What we have not decided is whether "indefinitely" should ever have an end — how long a piece nobody has looked at in five years is worth keeping, or what should happen to one whose author left long ago. That is outstanding work, and this paragraph will change when it is decided rather than before.

10. Security

The site is served over HTTPS, passwords are hashed, and content is scoped to the account that owns it. We are a small team and we do not pretend to have a security department. If you find something wrong, tell us at [email protected] and we will take it seriously.

11. Children

KidsMinistry.ai is for the adults who lead children's ministry. We do not knowingly collect anything from a child, and the service should never be used to store information about the children in your group. See §3 — it would go to an AI provider along with everything else in the brief.

12. Changes, and how to ask us something

When this policy changes we will update this page and the date at the top, and we will tell you about anything that materially affects you. Any question about any of it: the contact page, or [email protected].